Accounting and Finance Department (AFD)

The Accounting and Finance Department is responsible for supporting the operations of various departments according to the established plans and policies, ensuring efficient and effective performance. The department is divided into six sections as follows:

Financial Tasks involve receiving and disbursing funds, including bookkeeping and ledger management. It also includes auditing accounting systems to ensure the accuracy of documents and managing the company’s finances for maximum benefit.

Cost Management Tasks include collecting, accumulating, recording, and reporting the costs of producing goods or providing services within the company. This involves analyzing these costs for planning, controlling, and decision-making purposes by management and stakeholders.

Cost Management Tasks include collecting, accumulating, recording, and reporting the costs of producing goods or providing services within the company. This involves analyzing these costs for planning, controlling, and decision-making purposes by management and stakeholders.

Therefore, the alignment of work responsibilities should be structured clearly so that all involved parties are aware of their duties, with defined and organized scopes of responsibility, making it easier to manage and achieve results. The organizational chart for the Accounting and Finance Department consists of 6 divisions as follows:”

1. Administrative Division

   Responsible to manage general administrative tasks, document printing, mail handling, inventory management, and financial coordination; facilitate the work of other departments both within and outside the department and perform other tasks as assigned by supervisors.

   Duties:

   1. Receive and send registered documents, sort and present documents, manage the storage/loan/destruction of documents, and notify relevant parties of new announcements/orders.
   2. Print internal and external documents, forms, and other materials as required.
   3. Control the department’s assets and office supplies.
   4. Disburse expenses and other payments as directed.
   5. Monitor and manage the department’s expenditure budget and maintain accounting records.
   6. Perform additional tasks as assigned by supervisors.

1. Accounts Receivable and Payable Division

   Responsible to plays a role in managing the repayment of debtors from debtors, effective payment of debts to creditors, including control of receipt and disbursement of goods in stock, for effective management of inventory

   Duties:

   1. Manage accounts receivable and payable.
   2. Control and manage inventory accounts.
   3. Record purchase transactions and other expenses.
   4. Prepare accounts receivable and payable reports for management.
   5. Prepare inventory reports for management.
   6. Perform other duties as assigned by supervisors.

3. Debt Collection Division

   The Debt Acceleration Department is a department that must take care of debtor’s work, such as trade receivables, other debtors, preparing debtor reports to supervisors and related parties, as well as coordinating and providing information to parties who need information or outstanding debts of each debtor that is at risk to the organization for further legal action

   Duties:

   1. Prepare delivery notes, invoices, and tax invoices for sales and services and maintain documents for easy retrieval and verification.
   2. Send account statements to customers, coordinate with debt collection staff, and verify payments for issuing receipts.
   3. Prepare and present accounts receivable reports to management and the board, including overdue debts and legal actions.
   4. Prepare annual confirmation letters for audit purposes.
   5. Verify accounts receivable data and maintain reports.

   Perform other duties as assigned by supervisors.

3. Financial Administration Division

   Responsible for managing financial documents with the Bank, receiving – disbursement, receiving – sending general documents and liaising with various internal and external agencies, and other tasks. Comply with the assignment from the supervisor.

   Duties:

   1. Process financial transactions by depositing cash and checks into the company’s accounts daily.
   2. Contact for checks and cash related to printing work and other expenses from government and other agencies.
   3. Handle documentation between the company and banks, such as updating authorized signatures, sending bank confirmation letters, and managing guarantees.
   4. Coordinate documentation between the company and government agencies.

   Perform other duties as assigned by supervisors.

5.Finance Division

Finance Division is responsible to manage financial transactions, ensuring they comply with company regulations of The Agricultural Co-operative Federation of Thailand, Ltd. (ACFT).

Duties:

1. Handle and safeguard The Agricultural Co-operative Federation of Thailand, Ltd. (ACFT)’s cash.
2. Manage check payments for goods and services of The Agricultural Co-operative Federation of Thailand, Ltd. (ACFT).
3. Control and maintain receipts, checkbooks, and financial documents.
4. Verify and maintain bank account records and other financial documents.
5. Perform other duties as assigned by supervisors.

6. Cost Accounting and Tax Division

Cost Accounting and Tax Division is responsible to gathering and managing information related to the cost of printing to provide valuable economic insights for decision-making in the printing business; oversees the payment of VAT (Value-Added Tax) and withholding tax to the Revenue Department, ensuring compliance with tax regulations of The Agricultural Co-operative Federation of Thailand, Ltd. (ACFT) ; oversee the accounting processes of The Agricultural Co-operative Federation of Thailand, Ltd. (ACFT) to ensure accurate financial reporting and is tasked with preparing financial statements and statements of financial position, which are submitted to auditors and shareholders of The Agricultural Co-operative Federation of Thailand, Ltd. (ACFT). This ensures adherence to legal requirements, regulations, and internal guidelines.

Duties:

1. Prepare cost accounts for printing work and control costs according to sales volume.
2. Prepare VAT and withholding tax reports for submission to the Revenue Department.
3. Prepare financial status reports for management of The Agricultural Co-operative Federation of Thailand, Ltd. (ACFT).
4. Verify the company’s accounting data of The Agricultural Co-operative Federation of Thailand, Ltd. (ACFT).
5. Prepare financial statements and balance sheets.
6. Coordinate with auditors for financial statement certification.

Perform other duties as assigned by supervisors.